Meal planning to save time and money

We all have to eat. Whether meals are for nourishment, enjoyment or a little of both, someone has to do the cooking. In order to save money and your sanity, try to plan ahead and have some meals ready to go at a moment’s notice. Going to the grocery store multiple times each week uses up a lot of valuable time and energy. Try to go just once a week and plan ahead for a week’s worth of meals. It is not easy to change old ways, but it is possible if you are willing to try.

Coming home from work and having no idea about what to make for dinner causes a stressful, anxious time. Planning ahead and having options, can make all the difference in the world. You will feel reduced stress levels, be more relaxed and less likely to snap at the husband or kids. You will find that your meal will be calm and not apt to cause indigestion.

Choose menu items that go with daily activities like when the kids have sports or music lessons, you might not want to have a large, filling meal. Something light and quick to prepare, would be better on those days. Breakfast on weekdays before school will be a lot faster than on Sunday mornings.

Usually family favorites are better than experimental or new-fangled ideas. While it is always good to try new things, serve the favorites regularly. If the kids love spaghetti with meatballs, keep it in the plan. Get the children involved. Ask for their input about new ideas and classics.

Staple foods should be in stock at all times for those spontaneous cooking moments. Even though you are planning ahead, you still need to stay flexible in order for everyone in the family to be happy at meal time. In the beginning, just plan a few days ahead. As you get better, you can plan further in advance.

Make the most of the prime real estate that is your pantry. Buying food in the bulk aisle can save money, but always make sure it is something you use in large quantities. If you do not use the huge container of food, you are wasting money and space.

Get a list together and think about what you might want for the next week. Chart out what meals will be served each day on a calendar and plan your grocery list accordingly. If you order pizza on Tuesdays, add that to your calendar. This is a great way to start organizing your life by organizing your family’s meals.

To-Do List Got You Down?

You are not the only one who struggles with a To-Do list that's too long. 

Most people write To-Do lists - but most of the people I work with either have very LONG To-Do lists OR they have dozens of slips of paper with To-Do lists from days, weeks, months and sometimes years ago. Let's look at how you can tweak your current To-Do list to make it more functional.

Here are a few ideas to help you gain more confidence and control of your To-Do list.

• Make your giant to do list (sometimes called a 'brain dump') on 1 big piece of paper or on a spread sheet - don't over think it - just start writing.
• Assign a 1, 2 or 3 to each project. Jobs that take under 5 minutes get a 1, any task that takes an hour or two gets a 2 and long term projects get a 3.
• Now go through your list and put your projects into these 3 categories.
• Highlight the most important items on your list so they 'grab' your attention.
• Look at your list and see what you can pass on to someone else. If you have the mindset that you are the only one that can do it, you may be doing yourself a disservice. Think outside the box.
• Start each day by doing several of your '1' projects. You'l feel a sense of accomplishment which will motivate you to want to do more. 
• Take a look at your highlighted items and make those your priority for the day.
• If there is a task that you are absolutely dreading, work on it for 10 minutes each day. Once you get started, you may find that you can finish it. We tend to 'awfulize' certain things and they aren't nearly as scary once we 'just do it.'
• Set reasonable expectations of yourself - most people do not complete their entire To-Do list in a day - set aside a realistic amount of time to get items knocked off your list. If you set minimum standards for each day, you can feel some satisfaction which will motivate you to keep the momentum going. Unrealistic expectations will only cause frustration and overwhelm which is not a good strategy (been there, done that!).
• I have a fun little treat for those of you who want to improve your To-Do list strategies.  Email me and I will send it to you by mail. If I don't already have your mailing address, you may need to send it to me.

 To learn more about improving your productivity, sign up for a free webinar on June 12th at http://www.thebizknows.com/web.html.  See details below under June Webinar.

$99 Phone Consult Special

In just one hour, we will identify three pressing issues for you to handle this summer and create a personalized Plan of Attack tailored to your needs and work style. Email cindy@aim4order.com to reserve your spot.

June Webinar!

Tackling Time Management 

featuring Cindy Bernstein

sponsored by 

The Biz Knows LLC Wednesday, June 12, 2013 

1:00 p.m. - 2:00 p.m.

Go to 

The Biz Knows

to register. 

Ending the school year well organized – how to deal with end of the school year clutter

For the kids, it is freedom. School is over and the summer stretches its loving arms out to envelope them. But here you are stuck with a stack of yellowing papers, well worn book bags, smelly gym gear, art projects, pens and everything else that was stuffed into their lockers all year.

Before you go into a panic, inhale deeply and start on this task right away. You might wonder how such small people can accumulate so much junk. Instead of dwelling on that fact, it is best to get started sorting through it all. Leaky pens, holey gym clothes and old papers can be discarded.

One clutter free way to keep those A+ papers forever is to photograph them and save them digitally. If you are really on top of things, you have been doing this throughout the school year. But do not beat yourself up for not taking photos before now. Try to only keep one spectacular project per child per year. If you add it all up, by high school graduation, you will have plenty of memories.

If your kids are at that “growing like a weed” stage, you will probably need to go through their closets and drawers and remove anything that no longer fits. Depending on the age of the children, they may help you with this project. Unfortunately, a trip to the mall for summer garb may be in order after a good closet cleaning.

Old clothing can be handed down, donated or tossed, depending on how much wear they have had. If you have space, winter clothes can be moved elsewhere in your home. Bulky sweaters and coats can take up a lot of room.

Schedules will change, especially when all of the adults work outside of the home. While there are no more school carpools, there are kids that need to be entertained and watched all summer. Since there is no homework, summer chores can be added to their schedule to help you. And since most parents are not above bribery, special rewards or privileges can be offered in exchange for a job well done.

Try to do something fun with your kids at the end of the school year. Visit that new restaurant, play some arcade games, go camping for the weekend or take them on the trip they begged you about all year. Try to do an activity that you will all enjoy, and give yourselves a nice bonding moment at the same time.

Organizing your entryway

Does this scenario ever play out in your home? You walk in the door after a hard day at work, a long school day or a fun night on the town. You toss your keys, throw your coat and kick off your shoes. The entrance of your home can quickly pile up with all sorts of items. That is the first part of your home that a person sees when they come through your door.

Whether you live in a house or apartment, the entryway seems to be a dumping ground for shoes, gloves, scarves, keys, mail, baseball mitts, umbrellas, dog leashes and anything else you might have when you walk in the door. Keeping that area organized can be a challenge, especially if you have a lot of people living in your home. However, this is a challenge you can meet and conquer.

By setting aside an hour or two for this task, it can be completed. Go through the entryway closet. There are probably coats, jackets and sweaters that are not needed this time of year. If you have somewhere else to put things for the summer, you can move them and make more space for items needed during the warmer months. Sports equipment, especially if there are kids in the home, can make for a treacherous entryway. Finding a nice place in the closet can help reduce the clutter.

There are things you can buy to help organize your foyer or entryway. A set of hooks for your keys can save time and frustration. Once you get in the habit of automatically hanging your keys on the hook immediately upon entering your home, you will always know where the keys are without the need for a keychain GPS unit.

A basket for incoming and/or outgoing mail is another idea. Only mail that needs immediate attention should stay here. This can end up as a trouble spot if it is not regularly attended.

Some entryways have enough room for a piece of furniture to help organize the sports equipment. A bench with storage inside or cabinet will ensure all of the scarves and accessories have a nice place to stay. Even an umbrella stand or hat rack that can hold hats, scarves and light jackets can make a big difference in minimizing clutter. If there is no room for a piece of furniture, a small chest of drawers can be put on one side of the closet as most jackets, hoodies and sweaters only use half of the vertical space. The long winter coats and full-length raincoats can go on the other side.

An eye-level mirror will give you the opportunity to check your face before you leave the house. If it is a large mirror, it can help make the area look larger. Instead of seeing the entrance as a combat zone, you can turn it into an organized place that gives a great first impression.

Crowded Closets are not Fun

Sometimes my closets remind me of the "Shoemaker's children" because my poor closets are often neglected. Thankfully, I was able to spend about an hour on my bedroom closet this past weekend. 

Here are my "takeaway" tips for you:

• Pretend you are working on someone else's closet. It's so easy to get overwhelmedwhen dealing with your own stuff.  Take everything off of your shelves first - when the space is empty,you can be more objective about what should go where. Out of season clothing can be placed in the hard to reach spots.  
• Sort like things together. Put your winter stuff together (and hopefully place in a far away place) and sort the current season's clothing in categories (sleeveless, short sleeve, dressy tops, jackets, sweaters, shorts, slacks). 
• Have a bag nearby for items to donate and put them in as you go through everything.
• Put your current season's clothes in your bedroom closet and move the out of season hanging clothes to another location.
• Get rid of all but one spare pairs of sneakers - one spare pair is enough.
• Use the easy-to-reach places for the items you use the most. My bottom shelf has my dog walking clothes and other things I use daily.

Beware of these common roadblocks:

Overwhelm   Where do I begin?

Solution  Begin with a 5 minute decluttering session – grab a bag and put some giveaways in there. Don't over  deliberate about whether to  consign or donate - just decide  what needs to go.

  

Fear What if I don't have time to finish and make an even bigger mess?

Solution Start slow – do one section at a  time and start with the easiest  stuff first – belts? scarves?  clothes that don't fit?

Indecision What if I end up needing this?

Solution If you are really afraid to get rid  of something, place it in a  "marinade" box. Go to your  calendar and pick a date (a few  months out). If you haven't  gone to your marinade box by  that date, then you can  give yourself permission to let  it go.

    

Stamina I can't physically do it.

Solution Ask for help - if you have a non-judgmental person in your life, see if you can barter with them..  you can do a more sedentary favor for them and they can help you climb, lift and carry clothes.

   

And a few parting words for your enjoyment...

• Let go of perfectionism - if your piles don't look perfect, it doesn't matter. Your goal is to DOWNSIZE.  
• Easy does it – but do it. Spend 5 minutes... but do it a few times a week and you WILL see a difference.
• Schedule regular donation pick ups or drop offs - this will give you a needed excuse to gather unwanted items.

Set a goal of when you want to have this completed. If you do not meet your goal and feel discouraged and overwhelmed, then please contact me. I would love to help you. 

Get digital photos organized

Just like your closets, your hard drive can become overstuffed with files. Managing them can be an intimidating job. So, like with all organizing, break it into smaller tasks and do your cataloging in increments.

When most digital cameras or cell phones take photos, they assign a number-letter combination that does not help at all when you are trying find a specific photo. You can spend hours looking through photos trying to search for what you want. There are a couple good photo organizing programs that can help you declutter your digital photo files and folders. Picasa and iPhoto are two excellent choices. Some camera manufacturers have their own photo album software that can be downloaded free. Kodak has a good one. Even if you do not have one of their cameras, you can use the organizing software.

You can sort by date, which can narrow down your search, or you can individually name folders and put the appropriate digital photos in them as if you were literally placing printed photos in an album.

Sometimes organizing by date can be confusing. Did the trip to the zoo happen before or after last May? Cameras usually allow you to name the folder when you transfer photos to the computer. If it’s “Betsy’s trip to the zoo,” label the folder accordingly and you will have a better idea of what is in that folder.

If you are anything like me, you will have several photos of one subject, including some blurry images. Delete the blurry ones, especially if you have better, more clear photos of the same subject. They are just taking up precious hard drive space.

Scanning old family photos into the computer is a great way to preserve memories and protect photos that might get damaged with age. Some scanned photos can be altered to look better than the original, although fixing photos is probably best left to the professionals.

Back up all of your photos onto a flash drive, backup drive and/or CDs to make sure you never lose them. Another way to backup is with cloud storage, or to virtually store them off site in cyberspace. If anything should happen to your computer, or even your home, the photos will remain safe. Only print out your most spectacular images for gifts or framing. Avoid adding unnecessary clutter and keep the majority of them on the computer.

Avoid time-wasters and make time for what you want

What are some time wasters in your life? Do you spend a lot of time playing on Facebook? Do you drive around town doing chores? Do you watch too much television?

A system to organize your life will help you make the most of the little time your life seems to have. By putting this system into place, you will feel more happy and free. We’ve talked about calendars and time before. Now let’s see if we can put everything together, make your life more organized and free up some time to relax, take a long, hot bath, read a good book or maybe even take a nap.

Take a few minutes to think about what you did today. You probably hoped to perform a series of tasks. Did you finish everything you intended to do? If not, you need some help. Make a schedule. You do not have to mark down every minute of the day, but a general idea of what you have to do. Think about how long it takes to do each task and make time for them all. If you don’t have time to do everything on your list, then be honest with yourself and remove/reschedule the non-essential tasks (you can always have a ‘wish list’ for the non-essentials). Figure out when you need to drive somewhere, eat your meals and walk the family dog. All of those things take time. When you are finished your calendar, you will see what you should accomplish in a week. It might vary from week to week, but one week is a good starting point.

The first thing you will notice is that you get a lot more accomplished than you thought. But, you can do more. Schedule times to do those relaxing things like reading. A few minutes to mentally refuel the tank go a long way toward your peace of mind. Make sure you eat when you should to avoid overeating when you should not. A good breakfast is not just brain food for your kids.

By scheduling time to do certain tasks, they will not snowball and turn into monster-sized jobs. For example, if you do laundry every Monday and Thursday you will never end up with a mountain of laundry. Taking small bites of work is a lot easier than waiting until the task becomes massive. 

Once your schedule is set, give it a try. See how close you are to the schedule for a week. Tweak it if necessary, for the following week. Eventually, you will come up with something that you can live with and help you manage your time more effectively.