Crowded Closets are not Fun

Sometimes my closets remind me of the "Shoemaker's children" because my poor closets are often neglected. Thankfully, I was able to spend about an hour on my bedroom closet this past weekend. 

Here are my "takeaway" tips for you:

• Pretend you are working on someone else's closet. It's so easy to get overwhelmedwhen dealing with your own stuff.  Take everything off of your shelves first - when the space is empty,you can be more objective about what should go where. Out of season clothing can be placed in the hard to reach spots.  
• Sort like things together. Put your winter stuff together (and hopefully place in a far away place) and sort the current season's clothing in categories (sleeveless, short sleeve, dressy tops, jackets, sweaters, shorts, slacks). 
• Have a bag nearby for items to donate and put them in as you go through everything.
• Put your current season's clothes in your bedroom closet and move the out of season hanging clothes to another location.
• Get rid of all but one spare pairs of sneakers - one spare pair is enough.
• Use the easy-to-reach places for the items you use the most. My bottom shelf has my dog walking clothes and other things I use daily.

Beware of these common roadblocks:

Overwhelm   Where do I begin?

Solution  Begin with a 5 minute decluttering session – grab a bag and put some giveaways in there. Don't over  deliberate about whether to  consign or donate - just decide  what needs to go.

  

Fear What if I don't have time to finish and make an even bigger mess?

Solution Start slow – do one section at a  time and start with the easiest  stuff first – belts? scarves?  clothes that don't fit?

Indecision What if I end up needing this?

Solution If you are really afraid to get rid  of something, place it in a  "marinade" box. Go to your  calendar and pick a date (a few  months out). If you haven't  gone to your marinade box by  that date, then you can  give yourself permission to let  it go.

    

Stamina I can't physically do it.

Solution Ask for help - if you have a non-judgmental person in your life, see if you can barter with them..  you can do a more sedentary favor for them and they can help you climb, lift and carry clothes.

   

And a few parting words for your enjoyment...

• Let go of perfectionism - if your piles don't look perfect, it doesn't matter. Your goal is to DOWNSIZE.  
• Easy does it – but do it. Spend 5 minutes... but do it a few times a week and you WILL see a difference.
• Schedule regular donation pick ups or drop offs - this will give you a needed excuse to gather unwanted items.

Set a goal of when you want to have this completed. If you do not meet your goal and feel discouraged and overwhelmed, then please contact me. I would love to help you. 

Get digital photos organized

Just like your closets, your hard drive can become overstuffed with files. Managing them can be an intimidating job. So, like with all organizing, break it into smaller tasks and do your cataloging in increments.

When most digital cameras or cell phones take photos, they assign a number-letter combination that does not help at all when you are trying find a specific photo. You can spend hours looking through photos trying to search for what you want. There are a couple good photo organizing programs that can help you declutter your digital photo files and folders. Picasa and iPhoto are two excellent choices. Some camera manufacturers have their own photo album software that can be downloaded free. Kodak has a good one. Even if you do not have one of their cameras, you can use the organizing software.

You can sort by date, which can narrow down your search, or you can individually name folders and put the appropriate digital photos in them as if you were literally placing printed photos in an album.

Sometimes organizing by date can be confusing. Did the trip to the zoo happen before or after last May? Cameras usually allow you to name the folder when you transfer photos to the computer. If it’s “Betsy’s trip to the zoo,” label the folder accordingly and you will have a better idea of what is in that folder.

If you are anything like me, you will have several photos of one subject, including some blurry images. Delete the blurry ones, especially if you have better, more clear photos of the same subject. They are just taking up precious hard drive space.

Scanning old family photos into the computer is a great way to preserve memories and protect photos that might get damaged with age. Some scanned photos can be altered to look better than the original, although fixing photos is probably best left to the professionals.

Back up all of your photos onto a flash drive, backup drive and/or CDs to make sure you never lose them. Another way to backup is with cloud storage, or to virtually store them off site in cyberspace. If anything should happen to your computer, or even your home, the photos will remain safe. Only print out your most spectacular images for gifts or framing. Avoid adding unnecessary clutter and keep the majority of them on the computer.

Avoid time-wasters and make time for what you want

What are some time wasters in your life? Do you spend a lot of time playing on Facebook? Do you drive around town doing chores? Do you watch too much television?

A system to organize your life will help you make the most of the little time your life seems to have. By putting this system into place, you will feel more happy and free. We’ve talked about calendars and time before. Now let’s see if we can put everything together, make your life more organized and free up some time to relax, take a long, hot bath, read a good book or maybe even take a nap.

Take a few minutes to think about what you did today. You probably hoped to perform a series of tasks. Did you finish everything you intended to do? If not, you need some help. Make a schedule. You do not have to mark down every minute of the day, but a general idea of what you have to do. Think about how long it takes to do each task and make time for them all. If you don’t have time to do everything on your list, then be honest with yourself and remove/reschedule the non-essential tasks (you can always have a ‘wish list’ for the non-essentials). Figure out when you need to drive somewhere, eat your meals and walk the family dog. All of those things take time. When you are finished your calendar, you will see what you should accomplish in a week. It might vary from week to week, but one week is a good starting point.

The first thing you will notice is that you get a lot more accomplished than you thought. But, you can do more. Schedule times to do those relaxing things like reading. A few minutes to mentally refuel the tank go a long way toward your peace of mind. Make sure you eat when you should to avoid overeating when you should not. A good breakfast is not just brain food for your kids.

By scheduling time to do certain tasks, they will not snowball and turn into monster-sized jobs. For example, if you do laundry every Monday and Thursday you will never end up with a mountain of laundry. Taking small bites of work is a lot easier than waiting until the task becomes massive. 

Once your schedule is set, give it a try. See how close you are to the schedule for a week. Tweak it if necessary, for the following week. Eventually, you will come up with something that you can live with and help you manage your time more effectively.

Free Business Webinar

SPRING CLEAN YOUR OFFICE

Cindy Bernstein, professional organizer and owner of Aim 4 Order,

will provide effective methods to get and keep you organized.

When: Thursday, April ll, 2013
from 2:00 PM-3:00 PM

Click here for free registration

Biz Knows LLC

Providing Knowledge & Support for Your Business

www.tbebizknows.com

Clever organizing uses for smart phones

Millions of people use their smart phones to remind them of something. Whether it is an appointment, a birthday, bill due dates, changing your furnace filter or getting an oil change – these smart phone uses are quite common. With so many helpful apps available, there are some fantastic ways to make your phone work to assist in organizing your life.

Dropbox is an app that is gaining in popularity. It is a cloud application where any files can be stored in cyberspace. Photos, notes, word files, PDF files, anything that can be saved on the computer, can be saved into Dropbox. It is free up to 2GB and then paid subscriptions are available for additional space.

https://www.dropbox.com/mobile

Most drug stores now offer prescription apps to help with renewals and pickups. Walgreens, CVS and Rite Aid have apps to remind you when you need to refill your medications. Take it one step further, and by using your calendar app, you can be reminded when to take the medications too.

There are apps for writing down thoughts or even recording them on all smart phone platforms. Sometimes an important idea comes to you when you are away from a pencil and paper. These apps allow you to make a note anywhere.

There are “to do” list apps and shopping list apps to help with your regular chores. You no longer need to write out a list and then promptly realize you left the list at home when you get to the store. Some of the shopping apps even allow you to cross things off the list as the tasks are completed.

Banking apps are extremely useful. You will never have to guess at how much money is in the account. Know your balance before you use your debit card. See if a check or charge has cleared.

Everyone loves to save money while shopping. Barcode apps let you comparison shop while you visit just one store. Scan the barcode into your phone and see how much the item is at other local stores or even online.

Another new use of smart phones is online coupons. Some stores offer coupons that are stored right on your phone. When you go to the checkout, simply go to the message or website with the coupon and show it to the cashier. The cashier can scan the coupon directly from your phone. There is no fuss. You do not have to gather and store coupons, just use your phone.

Pageonce is a financial app that helps organize bills and payments for you. Keep track of when bills are due and when you paid them last with this personal assistant in your phone. Avoid buying envelopes and stamps, you can even pay bills through this app.

If these apps are not enough, you can also track someone’s incoming flight, find your way when you are lost, check the weather, take photos and videos, check your stock prices, keep up with social media and so much more with your smart phone. Instead of just using it for fun, try downloading some apps that will help you organize your life. That phone might be smarter than you realize.

Springtime downsizing

Spring is upon us. And with spring comes new life. In order to transfer that feeling to your home, consider purging some unnecessary objects. Once the downsizing has been accomplished, you will discover the renewal associated with spring.

Clearing out closets and removing clutter is a wonderful way to feel better about yourself. You will be surprised at how free you will feel when you have more available space and less chaos. 

To get started, set up bins for sorting – keep, throw away and donate/sell.

Ask yourself the following questions:

Do you use the item? 

Has it been used within the last year? 

If not, is it just wasting space in your home?

Do you have two objects that do the same thing? 

If one works better than the other, can you get rid of the lesser item?

Is it a decorative item? 

Is it enhancing your home or adding to your weekly dusting? 

Might it look better hanging on someone else’s wall, or on another person’s shelf?

As the seasons change, people often change their wardrobe. Now is the perfect time to go through the closets and purge. Most of us change sizes throughout our adult lives. How many items in the closet actually fit? Ideally, the only items in your bedroom closet should be the ones you wear now. Things that no longer fit or rarely worn items can go in less desirable locations, if you are not willing to part with them.

It is not necessary to do everything in one day. Trying to do too much makes the task feel overwhelming. Try to clean out one closet at a time. When you break the tasks into smaller chunks, it becomes a lot more manageable and less daunting.

If you are a parent, I am guessing that you would rather not have to nag your children to clean up their rooms.  By reducing the volume in their rooms, it could make for a much happier home. Less clutter could equal less nagging!

When cleaning bigger areas, start small, like the entryway of your home. What belongs? What should go? Is anything broken?

Keep your standards high. Does this deserve to be in your home? Is it worthy? Consider each unnecessary object. Does the piece deserve a place in your home? Is it helpful? Is artwork, or other decoration, beautiful?

At the end of your downsizing, go through the sale/donate box. Items that you feel are worth the effort to consign, list on ebay or Craig’s List should have a “due by” date so that they are not hanging around too long collecting more dust. Once the due date arrives, it can be donated. It is a win/win to donate items to those in need and benefit from the tax donation receipt.

Do not take your clutter into the next season. Downsizing will cleanse your soul and your home. At the same time, it might even add to your wallet.

Organize your bathroom

Have you looked under the bathroom sink lately? Are you afraid? Will everything spill onto the floor if you open the medicine cabinet? Do you save all of your old soap in order to “do something with it” at a later date? Do you have a hard time finding grooming supplies when you need them? If you answered yes to any of these questions, it is time to reduce the bathroom clutter!

You will need some cleaning rags, cleaning products and trash bags. It should take about an hour to get your bathroom completely organized. Try to carve out that time in your schedule and do it all at once.

The first step is to empty out everything under the sink, in the medicine cabinet, out of drawers and clear out any other storage areas in the bathroom. Often times, the tub area itself, can have shelves or other storage. These need to be cleared off too.

Starting with the medicine cabinet, check the expiration dates on any medications. If you had an abscessed tooth five years ago and got a prescription for pain killers, they are probably expired. And, in this day and age it must be said, prescriptions drugs can be a temptation to people whether they live in your household or are visitors. Expired medications may not be effective anyway and should not be taken.

First aid items also might have an expiration date. Remove old bandages or other supplies that should be sterile, but are no longer.

Goopy old containers of lotion, makeup or other skin and hair care products that are not being used, are wasting valuable storage space. Storage is at a premium in the bathroom. Get rid of things that do not belong.

Cleaning and personal care products that are located under the sink must be organized. You know which items you never use and which ones are keepers. Maybe the products you do not use, could be used somewhere else in the house. If not, toss them.

Prioritize everything in the bathroom. There is more storage elsewhere and might be more appropriate to store some things in the kitchen or basement where there is ample space. Just beware of transferring clutter from one room to another.

If you really need more space, invest in some storage for the bathroom. Some people use the space over the toilet tank for shelving or an extra cabinet. Do not add unnecessary clutter though, only add storage if there is room and you absolutely need it. If there are drawers in the bathroom, dividers can be installed. The dividers will help keep makeup and hair care products more ergonomic and easier to find.

Clean off all of the surfaces before you put anything away. Wipe out the shelves inside the medicine cabinet, the back of the toilet, any shelves or drawers and under the sink. Clean every storage area.

After you figure out which products made the cut, it is time to put everything away. Put cleaning products toward one side and personal care products on the other. Try to put the less used items toward the back of the cabinet, so they do not get knocked over while reaching for items that are used more regularly.

When everything was just thrown under the sink or stuffed in a drawer, it was hard to find what you needed. That problem is now eliminated. Once the bathroom is organized, you will find that it is easier to keep clean.